practical information

The address of the fair is:

The Train Workshop
Building OBV 037
Otto Busses Vej 5A
2450 Copenhagen SV

The Train Workshop is responsible for cleaning all public areas during the exhibition.

Exhibitors are responsible for cleaning stands, podiums, showcases etc. If you prefer the Train Workshop to do the necessary cleaning, the service can be ordered as a technical service. Stand cleaning can only be booked for the entire exhibition period.

All brands have an expression of their own and hence you’ll see a diversity of how to exhibit.

Some exhibitors represent big brands with dedicated crews for building state of the art booths.

Others bring smaller podiums and build their own elegant stands.

You can purchase printed walls, spotlights, carpets, furniture and much more.

If you need any items for your stand after the deadline, contact Julia Nygren as soon as possible to discuss your options.

If you need to rest your head and perhaps have lunch in more peaceful surroundings, you can use the exhibitor lounge on the 1st floor.
Here we also offer a cup of coffee.

See the map below:

Once you’ve bought food and drinks in the café, you can sit up there and relax.
It’s also possible to bring a customer upstairs with you so you can talk a little more privately.

When you arrive at the fair, report to the reception at the entrance where you will receive your exhibitor passes.
These must be worn visibly, as our staff and guards need to be able to see that you are an exhibitor.

Nordic Bike Show staff will be at the reception during the following times:

Friday March 1, 2024 between 8 am and 6 pm
Saturday March 2, 2024 between 8 am and 5 pm
Sunday March 3, 2024 between 9 am and 5 pm

Outside these hours, please contact Christian Ritter on mobile +45 2042 0006.

The technical department is at your service to advise you on the optimal utilization of the event space and the resulting fire instructions.

The following practical rules must be observed at all times:

– Fire and emergency exits must not be blocked without permission from the technical department
– No smoke, fumes or odours should be generated
– All combustibles in the hall must be fireproofed
– Roof constructions on a stand are only allowed if approved in advance by the technical department
– Use of open flames must be approved by the fire department
– All banners, flags and other flammable material must be fireproof

Train Workshop staff install fire exit signs as needed.

Food and drinks are sold at the fair’s cafés.

The provision of food and beverages – including samples to visitors at a stand – requires the prior consent of the organizer.

Even if such consent is given, exhibitors must follow the instructions of the organizer.

If the instructions are not followed, the organizer is entitled to terminate the contract with the exhibitor in question, who must then leave the stand area at his own risk and expense.

Notwithstanding the consent of the organizer, alcohol cannot be served to persons under the age of 18 according to Danish law.

On the map below you can see the gate closest to your stand.
Please use the closest gate and remember to unload quickly and then drive away with your van immediately so that the next exhibitor can get to the gate to unload.
Of course, this applies to both loading and unloading.

The technical department of the locomotive workshop is at your service to help with attractive and functional suspension systems.

Signs and similar may not be hung from or protrude from walkways and open areas. Stands may not be erected above the official stand height of 2.5 m in the area without separate permission from both Copenhagen Bike Show and the technical department.

It is forbidden to damage the Locomotive Workshop’s floors, walls, roof structures and materials with screws, drills and nails or in any other way.

We have made an agreement with Ligula Hospitality Group, and you can book a hotel with a 20% discount as an exhibitor at Copenhagen Bike Show.

You book online and can choose from 5 different hotels in Copenhagen:
https://ligula.se/da/

Simply use the code: 1394460

Wireless network is available on site.
Network name: Locomotive Guest
The password will be provided upon request.

Exhibitors and visitors can make use of wireless internet connection free of charge inside the venue.
However, this service is intended for light use by a significant number of users and occasional connection instability may occur.

A wired connection can be ordered when ordering opens at the end of January.

Lighting will be ordered when it opens at the end of January.

Suspension and adjustment is only handled by the technical department of the locomotive workshop.

ALL SPOTLIGHTS IN THE HALL MUST BE FLOODLIGHTS SUPPLIED BY THE TRAIN WORKSHOP.

If you bring your own spots, these must be pre-approved by the Train Workshop. Contact the technical department about this.

If you haven’t ordered lights yet, there’s probably still time. Simply go to the office at the entrance and speak to Julia Nygren.

Each collar beam may be loaded to a maximum of 80/160 kg with/without load.

Contact the technical department for assistance before hanging heavy objects.

Friday, March 1: BUILD UP FOR EXHIBITORS
Exhibitor access between 8 am and 10 pm

Saturday, March 2: FAIR
Exhibitor access between 8 am, and 5 pm
Guests have general access between 10 am and 4 pm
However, 400 VIP guests have access from 9 am – so you need to be ready at your stand from 9

Sunday, March 3: FAIR AND DISASSEMBLY
Exhibitor access between 9 am and 10 pm
Visitors have access between 10 am and 4 pm

Exhibitors can start dismantling stands and removing products from 4 pm and everything must
be out of The Train Workshop by 10 pm at the latest

However, see the possibility of picking up pallets on Mondays as under “Stand disassembly”

Exhibitors can purchase day tickets for cars and vans.
A day ticket costs DKK 200 + VAT and is valid for one day.

With a day ticket, you can park in the three areas marked with “Parking” below:

If you don’t want a day ticket, you can use Apcoa Flow or the Easypark app.
You can download the Apcioa app here: apcoaflow.apcoa.dk

Payment by app costs DKK 36 per hour or part thereof (incl. VAT).

The two apps cannot always be downloaded by foreign exhibitors, and with a day ticket you don’t have to
to remember to start/stop your parking.

If you wish to purchase one or more day tickets, please fill out and send the attached order list
to no later than Tuesday, February 20 at 9 am

You will then receive an invoice for the requested day passes.

The booked day tickets can be picked up at the reception at the entrance when you arrive at the fair in
Friday.

Parking at Lokomotivværkstedet is paid via app from Apcoa Flow and costs DKK 36,- per hour or part thereof.

Included in your stand rental is a power plug (socket) for regular 230 V, 10 A, as well as your power consumption.

This plug is only intended to handle PCs, phones, TVs and other electronic items with normal (low) power consumption and can draw a maximum of 1800 watts.

The plug can NOT be used for coffee makers, spotlights and other devices that require large amounts of power.

If you need extra power, this must be ordered online when ordering opens at the end of January.

At the entrance and ticket office you’ll find the production office.

Here you can order help with hanging banners and other items, as well as extra spotlights and furniture if needed.

Please note that there is an additional charge for ordering during the fair and that the selection of furniture is limited.

It’s therefore a good idea to order what you need online when it opens at the end of January.

If you need any items for your stand after the deadline, contact Julia Nygren as soon as possible to discuss your options.

Copenhagen Bike Show’s reception at the entrance/ticket sales is staffed during the following hours:

• Friday March 1, 2024 between 8:00 and 18:00
• Saturday March 2, 2024 between 8:00 and 17:00
• Sunday March 3, 2024 between 9:00 and 17:00

Outside these hours, please contact Christian Ritter on mobile +45 2042 0006.

Professional security guards will be present when the fair is closed from Friday evening to Sunday morning.

However, all products, stand constructions and materials are the sole responsibility of the exhibitor and the exhibitor should ensure that they have the correct insurances in place prior to attending the show.

Smoking is not allowed in the Train Workshop and can only be done outside.

As it is not possible to divide the fair into separate sound sections, exhibitors are not allowed to play music.

Exhibitors can enter the fair on Friday, March 1 from 8:00 am
Stand construction must be completed by 22.00 at the latest

It will NOT be possible to build a stand on Saturday.
However, you can of course bring the last small items to the stand when you arrive on Saturday morning.

Delivery of goods to the fair must be made on Fridays.
Make sure you are present in the hall when your goods arrive.

If you want the carrier to place the pallets on your stand, you must clearly label all pallets with the stand
number, exhibitor name, contact person and mobile number.

Exhibitors are not allowed to start packing up their stands until the fair closes on Sunday, March 3 at 4 pm
All stands MUST be packed up and cleared before 10 pm on Sunday evening.
However, it is possible to pick up pallets from your stand on Monday, March 4 between
9 am – 4 pm
Please note that this costs DKK 2,000 excl. VAT (regardless of the number of pallets).
The amount will be invoiced and sent from The Train Workshop.

If you want to use this service, simply leave the pallets on your stand, and each pallet
must be clearly marked with stand number, company, contact person and phone number.

There are technicians and others in the house on Mondays to pack things up, so it’s at your own risk,
that you can use this option. Neither The Train Workshop – nor Nordic Bike Shows – can
are responsible for the items left in the hall for collection. However, they have never experienced that it is
no problem.

Remember to bring EVERYTHING with you and tidy up the stand.

There are bins in several places in the hall where you can drop off cardboard and trash.
If your stand is not left completely empty, you will be charged for cleanup.

The locomotive workshop’s technical department is responsible for setting up stands, lighting, sound systems, etc. and are on hand throughout the build-up period to advise and assist exhibitors.

The technical department is located at the entrance/ticket sales.

To ensure that installation and dismantling is planned as efficiently as possible, it is important that the necessary technical services are ordered by February 9, 2024.

Late inquiries and orders are subject to an administration fee. Orders received during construction cannot be guaranteed in time for the opening of the exhibition.

If you need assistance from the technical department beyond the assistance requested in advance, please contact the technical department. Requested services are invoiced after the exhibition.

A minimum of 30 minutes is billed.

The price is EUR 45,- (DKK 325,-) per 30 min.
If you need forklift assistance, the price is EUR 65,- (DKK 475,-) per 30 min.

The technical department of the locomotive workshop must approve the use of external technical equipment in advance. All specifications prescribed by the technical department must be adhered to.

As Lokomotivværkstedet is not able to receive shipments to your stand, if they arrive outside the official construction period and you are not present to receive them, they must be sent to our partner DSV Solutions, who will then take care of receiving, registering and delivering the goods to the stand.

The address is:

DSV Solutions A/S
c/o Bella Center
Emma Gads Vej 11, (Loading Area E)
DK-2300 København S

Mrk: CPH Bikeshow / ”Company” / ”Standno.”

If you are not able to have your material collected from the venue during the official breakdown period, arrangements should be made to have DSV take it back to their warehouse for further processing from here. Any material not collected at the end of the break down will automatically be removed by DSV at the exhibitors expense.

Forklift assistance for unloading and reloading of trucks can also be ordered from DSV – it is recommended to pre book this service to reduce waiting time.

There is no space available at the venue to store empty packing material (boxes, pallets, crates etc.). If you need, DSV offer remove, store and return your empties.

Contact information:

For transportation inquiries, questions and prices on all of the above services, please contact Project Manager Henrik Glendorf or Jesper Steen, DSV at or by phone 43203850.

It is not allowed to attach anything to the walls that could damage it.

A charge for damaged walls will be enforced.

By default, all stands are sold as pure floor space.

However, it is possible to have white partitions installed if desired.
These are 2.5 m high and join together 1 m wide walls.

Another option is to order printed walls.
This can be done when orders open at the end of January.

If you already have questions about printed walls, send an email to

who can answer your questions.

DEADLINE for ordering printed walls is February 9, 2024

If you need any items for your stand after the deadline, contact Julia Nygren as soon as possible to discuss your options.

Larger bins for cardboard and other waste are placed along the sides of the building.

Small bins for coffee cups, paper, etc. are placed around the hall.